Privacy Notice - EVA Project meeting

ECPGR EVA Project meeting

This privacy notice tells you about the information we collect from you when you register to  participate in the ECPGR EVA  Project meeting through the online registration form.  In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.

Who are we?

We are The Alliance of Bioversity International and the International Centre for Tropical Agriculture (CIAT). Our address is Via di San Domenico, 1, 00153 Rome, Italy. You can contact us by post at the above address, by email at ecpgr(at) 

We are not required to have a data protection officer, so any enquiries about our use of your personal data should be addressed to the contact details above.

What personal data do we collect?

When you register to participate in the workshop, we ask you for your Name, email, Organization name, Organization address, Organization telephone number, travel information and requirements.

Why do we collect this information?

  1. We use this information to organize the workshop and travel arrangements for the participants.
  2. In order to give full transparency to the ECPGR Working Groups and the National Coordinators on the participation and the use of country quota, we would like to publish your full name, email, organization name, organization address, organization telephone on our website page regarding this workshop.

We ask for your consent to do this, and we will only keep your data in our database for as long as you continue to consent.

What do we do with your information?

The information that we collect through our website online form will be stored secured in our database (only for internal use).

How long do we keep your information for?

Your information is kept until you ask us to remove it from the database by sending an email to ecpgr(at) 

Your rights over your information

By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate.
 If we have asked for your consent to process your personal data, you may withdraw that consent at any time.

You can also ask for it to be erased and you can ask for us to give you a copy of the information.


Your right to complain

If you have a complaint about our use of your information, we would prefer you to contact us directly in the first instance so that we can address your complaint. However, you can also contact the Italian Data Protection authority at   or write them at: Piazza Venezia, 11 – 00187 Rome, Italy


Last updated: 4 February 2020

Privacy Notice - EVA Project meeting
The EVA project is funded by the German Federal Ministry of Food
and Agriculture for the period 2019-2024.