Privacy Notice for ECPGR Activity Grant Scheme Fifth Call for Phase X

This privacy notice tells you about the information we collect from you when you submit the Online Proposal Application form, for the ECPGR Activity Grant Scheme (Fifth Call for Phase X) accessible at the following URL:

In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.

Who we are?

We are The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT). Our address is Via di San Domenico 1, 00153, Rome, Italy. You can contact us by post at the above address or by email at We are not required to have a data protection officer, so any enquiries about our use of your personal data should be addressed to the contact details above.

What personal data do we collect?

When you submit the Online Proposal Application form, we ask you for the following information: Working Group Chair (First name, Last name and email), Activity Coordinator (First name, Last name and email) and Activity Partners (First name and last name).

Why do we collect this information?

We use the information in order to contact the persons involved in the proposal in case of award. We ask for your consent to do this, and we will only send you our information as long as you continue to consent.

What do we do with your information?

The proposals with the information you have provided us will be published on the ECPGR website.

How long do we keep your information?

Your information is kept for as long as you continue to consent.

Your rights over your information

By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate. If we have asked for your consent to process your personal data, you may withdraw that consent at any time. You can unsubscribe at any time by clicking on the unsubscribe link which can be found at the bottom of each bulletin or you can submit a request regarding your personal data by email or post using the contact information provided above in the Who Are We section of this policy.

Your right to complain

If you have a complaint about our use of your information, we would prefer you to contact us directly in the first instance so that we can address your complaint. However, you can also contact the Italian Data Protection Authority via their website at or write to them at:

  • Piazza Venezia, 11 – 00187 Rome, Italy


Last updated: 14 May 2021